Records and Information Officer

Here at the UK Hydrographic Office, we are a leading centre for hydrography, providing marine geospatial data to inform maritime decisions. We collaborate with a wide range of data suppliers and partners to support maritime navigation, safety, security, and marine development around the UK and worldwide. 

You will play a pivotal role in maintaining our Records & Information Management Function, shaping our Records & Information Management Governance Framework and policies. Initially, you will work closely with, and be supported by, our highly regarded Records Management Consultant. You will enhance administrative efficiency across our organisation, collaborating with key areas including our Data Protection and Compliance Manager, the Microsoft SharePoint team, and our Archives Team, as well as liaising with The National Archives. Your primary responsibility will be ensuring compliance with the Public Records Act, setting standards and processes for organising information and records, and preparing archival material for transfer to TNA. 

This role offers an excellent opportunity to advance your career in Records and Information Management. We value continuous learning and development, and you will have the support of our esteemed consultant at the start of your appointment. Working at the UK Hydrographic Office provides a supportive environment where you can thrive and grow, both personally and professionally. 

We seek meticulous, discreet individuals adept at navigating complex regulations while maintaining professional relationships. You should be detail-oriented, highly organised, and capable of working both independently and as part of a team. Strong communication skills and a high level of diligence and discretion in handling sensitive information are essential. If you are open-minded, eager to grow, and committed to excellence, we want to hear from you! 

We have a genuine focus on Health & Wellbeing, with mental health awareness trained champions and a plethora of initiatives to support our employees.

Job Purpose: 

To support the Departmental Records Officer in maintaining the Information & Records Management Governance Framework (IRMGF) and promoting its adoption throughout the organisation. 

Key Responsibilities: 

1. Administrative and Project Management: 

• Handle administrative and project management tasks related to Records and Information Management. 
• Collaborate with the Data Protection Advisor and support the Departmental Records Officer.

2. Records Management Service Maintenance: 

• Maintain, improve, and evaluate the UKHO’s IRMGF in alignment with best practices, TNA guidance, and government policy. 
• Ensure adherence to appropriate standards and provide clear guidance for end users. 

3. Records Management and Archives: 

• Support UKHO staff in managing records and preparing archival records for transfer to the UKHO Archives and The National Archives (TNA). 
• Maintain IRMGF control mechanisms and record-keeping structures. 

4. Advocacy, Training, and Reporting: 

• Advise, advocate, and promote good records and information management practices among UKHO staff. 
• Support the development and provision of training. 
• Gather, analyse, and utilise data on the maturity and effectiveness of the IRMGF to demonstrate impact and enhance user engagement. 

5. Collaboration and Continuous Improvement: 

• Support the DRO in representing UKHO in MOD Records & Information Management meetings and forums. 
• Collaborate with key UKHO staff across various functions, particularly the Archives team, Secretariat, to drive continuous improvements. 

6. Project Planning and Governance: 

• Once the IRMGF is fully deployed, plan and deliver projects related to its maintenance. 
• Ensure compliance with legislative and regulatory requirements through governance and ethics. 

7. Professional Expertise and Adaptability: 

• Maintain professional expertise in records management and provide timely advice. 
• Undertake other duties relevant to the post grade and team objectives as requested. 
• Demonstrate discretion and effective communication skills in Records Management activities. 

Please see the Civil Service Jobs advert for further information.

We are looking for a talented, supportive team player who is also able to work with a high level of autonomy and responsibility. You will already be experienced in working within an information assurance or similar team and can demonstrate that you have the aptitude, qualities, and drive to succeed in this role.

Alongside your salary of £31,952, UK Hydrographic Office contributes £9,256 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. At the UK Hydrographic Office, it's very important to us that our people feel valued. We offer a huge range of benefits such as training and development, well-being support, flexible/ homeworking, a fantastic state of the art building, high spec equipment, and so much more. See our attached Candidate Information Pack for more details.

Please submit your application through Civil Service Jobs. You will be short-listed against set criteria.

Please read all criteria in detail and tailor your application to these requirements.

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Please submit your application through Civil Service Jobs. You will be short-listed against set criteria.

Please read all criteria in detail and tailor your application to these requirements.